Policy Statement
The Keck School of Medicine requires timely reporting of final grades.
Policy Requirement
Course Directors are required to submit final grades and narrative assessment evaluations within four weeks of the end date of the course. These evaluations must be ready for release to the student by this date and will be recorded as submitted on the student’s academic record.
Process
- Final grades for Pre-Clerkship courses are submitted to the Registrar by the Department of Medical Education.
- Final grades and narrative assessments for Pre-Clerkship longitudinal courses (ICM, EPIC, HJSC), required clerkships, and selective/electives are submitted by course directors through the evaluation system.
- Timely grade submission is tracked by the Registrar and reported to the appropriate curriculum committee (Pre-Clerkship Curriculum Committee or Clerkship and Post-Clerkship Curriculum Committee) depending on the phase the course takes place). The curriculum committees are responsible for compliance tracking and management and reporting of such compliance to the Medical Education Curriculum Committee.
Reviewed and Approved: August 21, 2019
Medical Education Curriculum Committee (MECC)